Site based – Document Control / Administrator

Key responsibilities:

·         Maintain and manage all project documents in an accurate and easily accessible manner.

·         Handling, scanning, storing and verification of all site Documents and orders efficiently

·         Filing and archiving all relevant Documentation in line with the Project and business requirements

·         Updating and developing document registers and databases for retrieving of files in a professional format

·         Providing basic admin support to the site management team, daily office duties, ordering of plant, materials, consumables, printing, daily office management

·         Maintain site records, meeting notes, induction records, supporting the Project and Commercial function

·         Liaise with the Client Document Control team to ensure Project and business compliance is adhered such as the use of 4Projects and other similar document control software systems

·         Accurate filing system

·         Ability to record and store data and documents efficiently and in a timely fashion

·         Ability to communicate with the Project team providing accurate efficient support

·         Maintain deadlines and comply with Document control procedures

·         Ensure good client and project team relationship

·         Responsible for accurate data collation and use in the O&M project submission

·         Min of 5 years relevant Experience

·         Excellent organisational skills and ability to complete multiple daily tasks in a timely manner

·         Excellent time management skills with ability to work to tight deadlines

·         Proficient I.T. skills in word, Excel, outlook etc…

·         Previous experience of document software such as 4Projects, SharePoint

·         Ability work on own initiative

·         Team player

·         Experience with Document control software

·         Ability to work unsupervised to complete daily tasks accurately and on time

·         Ability to provide reports and retrieve information as necessary and for future use

·         Ability to work with the Project team to meet the Project goals

·         Reliable, proactive and highly organised

·         Previous Experience in a busy office/site Environment role